Location: Idaho Falls, ID
Title: Procurement Administrative Assistant
Schedule (FT/PT): FT
Travel Required: As Needed
Clearance: Ability to Obtain

For over 20 years, North Wind Group (North Wind) and its subsidiary companies have been influencing the future of, and aiming to be the nationwide small business leader in, the engineering, environmental, construction, IT/cyber, technical, and administrative service industries. North Wind allows its employees to develop creative and practical solutions to complex problems, while accomplishing its mission of delivering quality results safely, on time, and on budget, for every project. Our mission is accomplished through forward-thinking, advanced technology services, and our cultivation of a diverse and inclusive workplace.

North Wind recognizes our biggest asset is our employees. Our success is a direct result of the hard work, skills, expertise, and unique perspectives and talents that each of our employees bring to North Wind. We are looking for exceptionally talented, motivated, and dynamic individuals to join the North Wind team – not only to support our mission but be an integral part of our continued success.

Job Description

• Set-up new vendors and update existing vendors in the company database.
• Collect vendor addresses, W9, Certificates of Insurance and payment information.
• Track the company's ability to do work on federal projects through the use of SAM.gov.
• Manage incoming ACH requests and review for completeness, accuracy and legitimacy.
• Manage incoming pre-qualification forms and vet potential /vendors before adding them into North Wind's vendor database.
• Provide administrative support to the purchasing department by preparing, controlling, or closing out procurement documents or records; updating and maintaining the currency of procurement documents or related information; sorting, compiling, and actioning requisitions, orders, modifications, etc.; tracking the status of requisitions, and orders using system files and through communication with vendors; maintaining bidder lists ; reviewing reports and researching errors or conflicting information in procurement documentation; assembling and preparing procurement management reports; investigating customer or vendor complaints of errors in shipment, payment, and/or contract documentation; and reviewing purchase order or contract files for inclusion of specific documents or clauses as defined in procedures.
• Assist with misc. communications and letters.

Qualifications

• General business experience.
• Demonstrated administrative and organizational skills.
• Demonstrated oral and written communication skills.
• Basic purchasing experience, knowledge of simple arithmetic.
• Proven ability to work effectively in team setting.
• Ability to multi-task and meet deadlines.
• Customer service skills.

Desirable Skills

• Procurement Experience with government purchasing procedures.

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

Proof of citizenship will be required as a condition of employment.

Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.