EMPLOYER: NEIWPCC, Wannalancit Mills, 650 Suffolk Street, Suite 410, Lowell, MA 01854

LOCATION: 54 West Shore Rd, Grand Isle, VT 05458

SALARY: Grade and Step dependent upon qualifications and experience.

ADDITIONAL INFORMATION: Generous benefits package provided, but not included in salary
range: vacation, personal and sick leave; health, dental, disability and life insurance; retirement
plan. This position requires the incumbent to work Monday through Friday, 8 hours per day,
except for approved compensatory time.

BACKGROUND INFORMATION: NEIWPCC is a regional commission that helps the states of
the Northeast preserve and advance water quality. We engage and convene water quality
professionals and other interested parties from New England and New York to collaborate on
water, wastewater, and environmental science challenges across the regions, ecosystems, and
areas of expertise. NEIWPCC is committed to fostering, cultivating, and preserving a culture of
diversity, equity, and inclusion.

NEIWPCC serves as financial administrator and program advisor to the Lake Champlain Basin
Program (LCBP) and the Champlain Valley National Heritage Partnership (CVNHP). As such,
NEIWPCC employs the program staff and maintains the program office in Grand Isle, Vermont.
The LCBP coordinates and funds activities that protect and improve the natural and human
resources of the Lake Champlain Basin. Partners in the program include the States of Vermont
and New York, the Province of Quebec, NEIWPCC, the U.S. EPA, the U.S. National Park
Service, and the International Great Lakes Fishery Commission. LCBP and CVNHP also
collaborate with several other agencies and organizations at the federal, state, and local levels,
including private firms, academic institutions, and non-government organizations.

The Lake Champlain Basin Program coordinates management of Lake Champlain through the
Lake Champlain Steering Committee and Opportunities for Action, the management plan for the
Basin. The LCBP and CVNHP award a significant number of grants each year and requires a
person to serve as the primary administrator for these grants. Technical support for the projects
will be provided by additional LCBP staff.

JOB SUMMARY: Provides administrative support to LCBP Office Manager, LCBP Program
Director, LCBP staff, and works closely with NEIWPCC Lowell staff to optimize administration of
LCBP and CVNHP grants. Tracks project-level reporting metrics required for various U.S.
funding sources. LCBP Grants Manager will serve as the primary point of contact for all LCBP
and CVNHP-supported grants.

DUTIES AND RESPONSIBILITIES:

Grant Management. Incumbent responsible for oversight of all administrative aspects of
management of LCBP and CVNHP grants, including:

• Assist with management of Requests for Proposals, including:

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o Compile scoring and prepare final recommendations for review.
o Prepare award letters

• Assist applicants and grant recipients with all aspects of the process necessary to

• Work with and maintain consistent communication with NEIWPCC staff in Lowell

• Receive and process project data, photos, and other deliverables.
• Work in collaboration with LCBP Project Officers for review and approval of technical

approval process.

Project Metric Tracking and Reporting. Incumbent responsible for management of project
metrics and developing progress reports to funding agencies.

• Correspond with grant recipients to receive project tracking data and upload to

• Ensure project metrics meet tracking criteria required by funding agencies
• Compile annual summary of metrics for annual reports
• Responsible for submitting pertinent grant information to the Vermont DEC Clean

projects managed by State programs

Team Support. Incumbent will provide support as needed to the LCBP team, with
supervisor approval. Team support may include, but not be limited to, field work, office
support, or on-site meeting support.

General Administrative Support: Assist LCBP Office Manager to greet office guests,
answer and route telephone calls, sort and distribute mail, assist with and coordinate basic
maintenance of office equipment (e.g. printers, telephone systems, plotter), scheduling and
calendar tracking, supply ordering, presentation and document editing, website edits, routine
reporting, and general administrative support. Assistance with notetaking during LCBP-
hosted meetings.

Other duties as assigned by supervisor.

SUPERVISORY CONTROLS: Incumbent operates with some independence of action within
their area of activity. Job performance is evaluated by the LCBP Office Manager in consultation
with the LCBP/CVNHP Program Director.

The incumbent will rely on their ability, expertise, and commitment to excellence. They will also
demonstrate behaviors that are essential to NEIWPCC’s culture of honesty, ethical behavior,
personal integrity, respect for others, transparency, hard work, and collaborative teamwork.

RECOMMENDED QUALIFICATIONS:
Education
A bachelor’s degree in one of the following: accounting, auditing, business or public
administration, business management, non-profit management, communications,

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environmental/natural resource management, geographic information systems or a related field,
liberal arts or related field required.

Experience
Applicants must have at least (A) three years of full-time, or equivalent part-time, technical or
professional experience in the field above, of which (B) at least one year must have been in a
professional capacity, (C) any equivalent combination of the required experience and the
following substitutions:

Substitutions

I. An associate’s degree with a major in a field referenced above or a related field may be
substituted for a maximum of one year of the required (A) experience.*

II. A bachelor’s degree with a major in a field referenced above or a related field may be
substituted for a maximum of two years of the required (A) experience.*

III. A graduate degree with a major in a field referenced above or a related field may be
substituted for required experience.*

requirements actually completed.

Personal Characteristics

• Think and act in a broad collaborative style. Care deeply about the health and impact of

• Comfortable in group settings and welcomes collaboration

• Naturally prone to action with a focus toward continuous improvement

• Diplomatic and welcoming in their approach to others

• Able to manage change and articulate the need for that change

• Comfortable working in a very collaborative environment and oriented toward getting

• Open to lively debates

• Inclusive and interested in helping others

• Capable of fostering and deserving of trust

• Accept responsibility and be accountable for results

• Ability to write concisely, to express thoughts clearly and to develop ideas in logical

Special Knowledge and Skills

• Experience working with and managing grants

• Provide technical support to partners on all aspects of grant submission and

• Ability to maintain accurate records

• Data entry, database management, and basic statistical analyses

• Ability to establish and maintain effective working relationships within diverse groups

• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, and Access), including

• Ability to review, proofread, and edit documents and presentations as needed

• High degree of multi-tasking and time management capability

• Ability to work independently and as part of a team

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• Ability to follow oral and written instructions

• Excellent grammatical, organizational, and interpersonal skills

• Punctuality

• Integrity and professionalism

• Willingness to support colleagues in the event of workflow issues or absences

• Attention to detail

• Knowledge of or experience with Lake Champlain Basin natural resource and cultural

• Experience in website maintenance and WordPress content management systems
• Experience managing and creating databases
• Knowledge of budget preparation, grant writing, and contract management
  

Environmental Factors
Duties will be performed largely in an office setting, but with the need for limited travel for which
a valid driver’s license and private means of transportation must be available. Position will
require travel both regionally and nationally. Will require occasional night and weekend work.

Requirements
A shared office space in the Grand Isle, VT office will be made available to the incumbent. After
six months of employment, this position may be eligible for a partial telework schedule, subject
to approval and determined by program and office needs. Some duties may require travel to
various meeting locations in New York, Vermont, or Quebec for which a private means of
transportation will be required. Must possess and maintain a valid driver’s license.

Travel to Quebec may be requested, for which a private means of transportation and a valid
passport or enhanced license will be required.

Attendance in the NEIWPCC Lowell office for a one-day orientation and at the annual All-Staff
Meeting is mandatory.