Human Resource Generalist Job at Archdiocese of Saint Paul Minneapolis
Published
December 19, 2022
Location
16311 Duluth Avenue SE, Prior Lake, Minnesota
Category
Administration
Job Type
Full-time
Organizational Name
Saint Michael Church and School
Organizational City
Prior Lake
Position Contact Name
Nathan Meehling
Position Contact Title
Parish Administrator
Position Contact Email
nmeehling@stmichael-pl.org
DESCRIPTION
POSITION DESCRIPTION Human Resources
Position title: Human Resource Generalist
Date: December 2022
Reports to: Parish Business Administrator
Direct reports: None
Provides work direction to: None
Liaison to: Compensation Committee and other committees as needed
Receives work direction from: Parish Business Administrator, Pastor, School Principal
Schedule: Full-time position, approximately 40 hours per week (1.0 FTE)
FLSA: Exempt
Requirements due to the nature of the work: This position is subject to pre-employment screening through Criminal Background and Credit checks. A credentials check (if applicable) may also be performed. The employee must also obtain Virtus attendance/certification and sign an annual acceptance of the Archdiocesan Justice in Employment document and the Employee Code of Pastoral Conduct.
Human Resources
- Advise directors on best practices and coach, counsel or guide directors before executing employee disciplinary action
- Post open positions across various employment platforms
- Suggest creative recruiting strategies
- Onboard new employees and assist with orientation
- Schedule and track annual employee safety training on general insurance and HRIS portals
- Serve as Safety Committee Coordinator and Safe Work Environment lead
- Assist with open enrollment process
- Serve as benefits contact and educator on employee benefits and insurance
- Review employee handbook and recommend updates as needed
- Monitor FMLA and process owner for tracking all forms and time off tracking
- Monitor workers comp claims and oversee a successful “ return to work” process
- Maintain personnel records with high level of confidentiality
- Serve as advisor to search committees
- Conduct exit interviews
- Plan and provide wellness opportunities for staff and plan an annual staff retreat
- Coordinate PACE/PRISM best practices and prepare annual reporting
- Represent Business Office on annual Parish event committees and assist with project management of events and volunteers
Process semimonthly payroll, review timesheets and time off requests for proper recording, reconcile benefit deductions, review GL upload, process retirement funding, accurately update HRIS and offer training on HRIS, other duties as assigned to payroll.
REPRESENTATIVE RESPONSIBILITIES:
- Be present where needed, ready to work, and on time for all scheduled hours as needed to meet requirements. This includes recognizing when situations require more effort, putting in more time if needed, satisfying responsibilities in a timely manner, providing an example of punctuality and attendance, and generally ensuring all is ready and taken care of.
- Help create a productive environment where there is harmony, good morale, adequate communication and cooperative teamwork.
- Ensure appropriate confidentiality in all matters relating to parish business.
- Support and implement the policies of St. Michael Catholic Church, the Archdiocese of St. Paul and Minneapolis, and other church, state and federal laws.
- Maintain effective, professional standards of communication (this includes written, verbal, internet, and other communication.)
- Maintain professional standards of behavior in the use of parish-paid work time, use of parish facilities and equipment.
POSITION RESPONSIBILITIES:
- Perform the following FINANCIAL PROCESSES and documentation:
- Foster and monitor compliance with policy: Archdiocesan Internal Control Guidelines, Canon Law Fundraising Guidelines, accepted accounting standards, and parish financial and fundraising policies and procedures.
- Accounts Payable: Process purchase orders and invoices for payment off-site and paid by ACH, and compile purchase orders and invoices for credit card statement.
- Verify proper authorization for purchase orders and cost limitations
- Verify proper general ledger account coding
- Verify charges on Parish accounts
- Handle urgent check requests for departments
- Verify budget compliance or sufficient dedicated funding
- Submit Certificate of Exemption and W-9 paperwork to vendors, W-9 management
- Prepare check requests or purchase orders
- New vendor setup in parish software
- Financial Accounting: Reconcile school financial activity at least monthly, submit vendor paperwork for bank reconciliation, pull postage and printing ministry accounting, have a good understanding of budget assumptions for proper transaction processing, assist with budgeting process, run monthly budget reports, review general ledger accounts and recommend changes as needed, create and maintain spreadsheets relevant to the business office, maintain donor-restricted fund accounting, maintain fixed-asset schedules accounting, and other accounting tasks as assigned.
- Human Resources:
- Advise directors on best practices and coach, counsel or guide directors before executing employee disciplinary action
- Post open positions across various employment platforms
- Onboard new employees and assist with orientation
- Schedule and track annual employee safety training on general insurance and HRIS portals
- Assist with open enrollment process
- Serve as benefits contact and educate on employee benefits
- Review employee handbook and recommend updates as needed
- Monitor FMLA, monitor workers comp claims, encourage safe work environment
- Maintain personnel records with high level of confidentiality
- Serve as advisor to search committees
- Conduct exit interviews
- Plan and provide wellness opportunities for staff and plan an annual staff retreat
- Coordinate PACE/PRISM best practices and prepare annual reporting
- Payroll: Process semimonthly payroll, review timesheets and time off requests for proper recording, reconcile benefit deductions, review GL upload, process retirement funding, accurately update HRIS and offer training on HRIS, other duties as assigned to payroll.
- TADS: Maintain TADS database for faith formation, process quarterly billings, issue credits, update account maintenance as needed.
- Purchasing: Monitor credit card usage, assist with vendor search and large purchases
- Policy: Recommend and maintain business office policies.
- Other duties: cross-training:
- cross train on front-office reception duties
- cross train on other duties as needed
- Perform the following OFFICE duties:
- Serve as back up receptionist as scheduled and requested, with an attitude of hospitality
- Greet visitors, answer questions, and direct them to appropriate persons or locations
- Act as liaison between the priests, staff and parishioners or other callers
- Answer the telephone, route calls, and record messages
- Serve as a member of the Parish Staff. Attend All-Staff meetings, retreats and other gatherings as requested. Work collaboratively with other staff members and departments to ensure the effective accomplishment of the mission of the Church and our parish, and to implement the vision of the pastor
- Work with other ministerial and support staff on Parish events and activities as necessary and as time allows
- Collaborate with staff on inter-department events and ministries
- ENCOURAGE Volunteer and leadership PARTICIPATION IN the PARISH, INCLUDING working with the approval of the business administrator to OFFER VOLUNTEER OPPORTUNITIES as appropriate in THE AREAS OF OFFICE HELP. (Volunteer service is to be seen as a response in stewardship and generosity. Those recruited and the tasks accomplished must always be reflective of Catholic Church teaching and performed for the purpose of furthering the mission of the Church).
- Help foster and coordinate volunteer service and leadership at St. Michael Catholic Church in order to widen the range of ministry.
- Assist in the development of effective volunteer ministry by providing orientation and training to volunteers in your area of work as requested by the Parish Business Administrator. Work with the Parish Business Administrator to ensure appropriate background checks for volunteers in your area of work.
- Work with volunteers in projects assigned to this position.
- Professional Development responsibilities
- Communicate regularly with the Parish Business Administrator to learn of areas in need of development
- Personal Professional Growth and Development: remain current on parish policies and procedures through reading materials and attending training as requested
- Continue to develop professionally as identified by self and supervisor.
The responsibilities listed above are representative of the position and are not all-inclusive.
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