We are looking for an Executive Assistant to help organize and coordinate administration duties and office procedures, as well as assist in our event department. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Executive Assistant duties and responsibilities include answering the phones and taking manages, ensuring the office is stocked with supplies, Filing, Scanning, Responding to emails, and providing general administrative support to our employees. Previous experience as an Assistant, data entry clerk or receptionist would be an advantage. A successful Executive Assistant should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Executive Assistant should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

• Serve as the point person to Assist the office manager's duties including: maintenance, mailing, supplies, equipment, bills, scanning, filing, shipping, etc.
• Assist in the events department
• Organize the office layout and order equipment and materials as needed
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Provide general support to visitors
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Responding to email inquiries
• Scan or file documents as needed
• Answer the phones

Skills

• Proven experience as an Executive Assistant, Administrative Assistant or Receptionist
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Weekend availability

Ability to commute/relocate:

• Homestead, FL 33030: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Required)

Experience:

• Administrative experience: 3 years (Required)
• Administrative Assistants & Receptionists: 3 years (Required)

Work Location: In person

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