Administrative Assistant I - San Diego Zoo Wildlife Alliance Job at San Diego Zoo Wildlife Alliance
San Diego Zoo Wildlife Alliance is a nonprofit international conservation leader, committed to inspiring a passion for nature and creating a world where all life thrives. Empowering people from around the globe to support our mission to conserve wildlife through innovation and partnerships, we support cutting-edge conservation, and bring the stories of our work back to our two world-famous front doors — the San Diego Zoo and San Diego Zoo Safari Park — giving millions of guests, in person and virtually, the opportunity to experience conservation in action. The deep and extensive knowledge gained from more than a century of experience in wildlife care, health, veterinary services, nutrition and conservation makes us invaluable in the global effort to save species. Our team members play a crucial role in driving our conservation efforts forward and bringing us closer to a world where all life thrives.
HOW YOU WILL IMPACT OUR MISSION
The Administrative Assistant provides administrative support of moderate difficulty, coordinates various office activities, and does not formally supervise support staff. This position reports to a Manager/Supervisor.
WHAT YOU WILL DO
San Diego Zoo Wildlife Alliance is seeking an individual who is inspired to be a part of an organization that is committed to protecting wildlife around the globe. A leader to join us in our commitment to provide opportunities to learn about, engage with best-in-class conservation work, and share how that work is changing outcomes for wildlife every day through visits to the San Diego Zoo and San Diego Zoo Safari Park. Ideal candidate will have experience in a professional administrative capacity, principles and practices of planning, general administration, be capable of independent as well as group work, able to manage their own workload, have excellent prioritization and organizational skills, able to use software for processing orders, ability to acquire quotes, and initiate purchase and service agreements, book travel arrangements (both international and domestic), process expense reports, arrange workshops and meetings, as well as support meetings by taking minutes and troubleshooting technology. Processing of timesheets utilizing a web-based timekeeping system, as well as knowledge of scientific and biological terminology are a plus. Extensive computer skills with applications such as Word, Excel, PowerPoint, and Adobe Acrobat is essential.
At San Diego Zoo Wildlife Alliance, we thrive on celebrating our differences. Diversity is vital for the benefit of our team members, our guests, our community, and our wildlife.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
If you require a reasonable accommodation to complete an application, please email your request to sdzwacareers@sdzwa.org and provide the job title and location to which you are applying.
As a Federal Contractor, San Diego Zoo Wildlife Alliance is required to participate in the E-Verify Program to confirm eligibility to work in the United States.
San Diego Zoo Wildlife Alliance is a drug free workplace
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HOW YOU WILL IMPACT OUR MISSION
The Administrative Assistant provides administrative support of moderate difficulty, coordinates various office activities, and does not formally supervise support staff. This position reports to a Manager/Supervisor.
WHAT YOU WILL DO
- Provide daily administrative support for assigned team and support other teams as needed.
- Review and distribute mail and emails from assigned accounts to appropriate contacts.
- Follow procedures to produce and process a variety of reports, documents, and invoices; maintain and update files and databases.
- Greet, screen, and assist visitors/callers.
- Schedule assigned director's/manager's calendar, arrange meetings, and take minutes as required.
- Organize and prepare operational materials and routine correspondence.
- May assign work schedules to staff as appropriate and provide lead guidance to administrative staff.
San Diego Zoo Wildlife Alliance is seeking an individual who is inspired to be a part of an organization that is committed to protecting wildlife around the globe. A leader to join us in our commitment to provide opportunities to learn about, engage with best-in-class conservation work, and share how that work is changing outcomes for wildlife every day through visits to the San Diego Zoo and San Diego Zoo Safari Park. Ideal candidate will have experience in a professional administrative capacity, principles and practices of planning, general administration, be capable of independent as well as group work, able to manage their own workload, have excellent prioritization and organizational skills, able to use software for processing orders, ability to acquire quotes, and initiate purchase and service agreements, book travel arrangements (both international and domestic), process expense reports, arrange workshops and meetings, as well as support meetings by taking minutes and troubleshooting technology. Processing of timesheets utilizing a web-based timekeeping system, as well as knowledge of scientific and biological terminology are a plus. Extensive computer skills with applications such as Word, Excel, PowerPoint, and Adobe Acrobat is essential.
- JOB EXPERIENCE
- Must have at least one year of relevant experience.
- EDUCATION AND CERTIFICATIONS
- High School Diploma required.
- SKILLS AND KNOWLEDGE
- Able to operate moderately complex computer software programs.
- Able to work with others effectively in a diverse environment.
- Able to communicate effectively, both orally and in writing.
- Free admission to the San Diego Zoo and the San Diego Zoo Safari Park
- Family Passes
- Complimentary Tickets
- Local and In-House Discounts
- Employee Assistance Program
- Wellness Program
- Location: Escondido, CA
- Position Type: Full-Time Hourly Non-Exempt Position
- Starting Rate: $20.00
At San Diego Zoo Wildlife Alliance, we thrive on celebrating our differences. Diversity is vital for the benefit of our team members, our guests, our community, and our wildlife.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
If you require a reasonable accommodation to complete an application, please email your request to sdzwacareers@sdzwa.org and provide the job title and location to which you are applying.
As a Federal Contractor, San Diego Zoo Wildlife Alliance is required to participate in the E-Verify Program to confirm eligibility to work in the United States.
San Diego Zoo Wildlife Alliance is a drug free workplace
Please Note :
clarksonsq.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, clarksonsq.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.